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Five Qualities a Top Virtual Administrative Assistant Must Have

With the rise of Virtual Assistance and increasing workforce trends that allow workers flexibility of time and being with one’s family when needed, the growth of remote/online workers have increased steadily throughout the years. People who used to think that a good job necessitates reporting to an office and staying in your cubicle the whole day, meeting set goals at the end of the day and being paid well for it are now realizing that this simply is not the only option. One CAN get a good job without being stuck in an office the whole day, get the job done and move on to other jobs and get good compensation – AND you can even spend time with your loved ones or take a break as often as you like without being called a slacker by your employers.

Virtual Assistants (VAs) appreciate this and are reaping the benefits of having regular work and having time to enjoy its rewards in the present.

What exactly are the top qualities a VA must have in order to be well-recommended to clients?

First-off, having great administrative, communication and cyber skills are really important. Most of the tasks taken on by VAs are administrative in nature (whether it be on the professional or personal level of the clientele). Therefore, it helps when the VA has the organizational skills to manage the various administrative tasks in order to give the desired output to the client.

Being able to communicate well one’s ideas and in the language of the clientele is of course conducive to better partnerships. There is less room for misunderstandings which may lead to dissatisfaction in the working relationship. VAs should also be quick in getting whatever the client is driving at. They must be intuitive and have the ability to read / hear what is both said and unsaid.

Cyber skills, of course, is a given considering that you are doing virtual work and the assumption goes that you have a fast and reliable internet connection. One must know how to utilize various internet offerings (such as emailing – knowing how to attach finished work and in what format, chatting for regular updates, etc.) in order to accomplish the task. Being computer-literate in terms of software usage (knowing which software to use) is important but even more so is the ability to command verifiable data from the internet. A VA who flounders around in researching and data-mining wastes valuable time.

Secondly, the VA must be a person who genuinely loves being of service to his clientele. Especially if the administrative work one does involves the personal life of the client, this quality is a premium. What the VA does is not just work but is a service to his client so that the client can concentrate on other things that are more important. The VA allows the client to balance his life priorities and rely on others so that he can relax and pursue more urgent things. If the VA considers his work as a service, he gets to appreciate his value and contributes better in the partnership. Thus, the VA must be pro-active and address whatever needs to be addressed as soon as possible. The client will appreciate the extra touch. It communicates concern.

Thirdly, the VA should be good in collaborative work. VAs may not possess all the skills needed in a particular task and they must be ready to accommodate others who may help them complete the task. Or their help may be requested by other VAs, therefore, they must be ready to build on what has previously been done before. VAs who work as teams are better able to handle bigger or more tasks and may counter-check one another to provide a more thorough output for the client. They can also get the job done faster and even jump in during busy periods.

The ability to collaborate is not just between VAs but also between the VA and his client. The relationship between the VA and his client is defined by collaborative support for the busy life of the client. This support transforms the VA to a resource that the client can often utilize to put order into the various aspects of his life.

Fourthly, the VA is also a continuing learner. In order to expand one’s functions, the VA is continually looking for better ways, better software, and more skills to accomplish an increasing variation of tasks. This necessitates flexibility, openness to new things, and thoroughness in order to acquire expertise.

Increasing one’s abilities cultivates a more lasting relationship that adjusts to the needs of clients. After all, this is a dynamic partnership. Ultimately, the goal of the VA is to help the client meet his goal.

Lastly, a VA is someone who is driven by a vision – of being able to do work that one loves, being compensated well for it, being respected for the service given and having time for a personal life as well. VAs should be proud of the work that they do, it is not just for stay-at-home people who choose to work when they need money or not when they don’t need it. VAs are highly-skilled, focused, efficient professionals who have opted out of the rat race in order to enjoy a productive and balanced life.

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